TITLE: Executive Assistant to the Global Executive Director

LOCATION:  Applicants must reside in New York, NY. This role follows a hybrid work model, primarily remote, with in-person attendance required as determined by the supervisor.

REPORTS TO: Global Executive Director 

DEADLINE FOR APPLICATIONS: Applications will be accepted until 11:59 PM EST on March 14, 2025. Interested candidates should submit a resume, cover letter, and three professional references.

ABOUT EQUALITY NOW
At Equality Now, we aspire to create a world in which women and men have equal rights under the law, and full enjoyment of their human rights.

Our mission is gender equality. And how we get there matters. Here are the values behind everything we do.

Founded in 1992, we are an international human rights organization that works to protect and promote the rights of all women and girls around the world. Our campaigns are centered on four program areas: Legal Equality, End Sexual Violence, End Harmful Practices, and End Sexual Exploitation, with a cross-cutting focus on the unique needs of adolescent girls.

We are truly global and we have a team of 70+ people located all around the world. We have team members in Benin, Beirut, Delhi, London, Geneva, San Jose, El Salvador, Argentina, Nairobi, Tbilisi, New York and Washington DC among others.

We offer a great experience for talented people who are passionate about equality. To work here, you’ll need to share our core values which are: integrity, tenaciousness, perseverance and inclusivity. For more information, visit equalitynow.org.

POSITION OVERVIEW

The Executive Assistant serves as the primary internal and external contact on all matters pertaining to the Global Executive Director. The position  also serves as a liaison to the Board of Directors and Senior Leadership Team (SLT); organizes and coordinates executive outreach and external relations efforts; and oversees special projects. In particular,   the incumbent must be creative and enjoy working within a mission and results driven environment. The ideal candidate will have good judgment with strong written and verbal communication, administrative and organizational skills, and the ability to balance multiple projects effectively. In addition, the position requires the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

MAJOR DUTIES AND RESPONSIBILITIES
The following is a general outline of duties and responsibilities for this role. It is not an exhaustive list, and additional duties may be assigned or removed at the discretion of the Executive Director to meet organizational needs and priorities:

Executive Support

• Completes a broad variety of administrative tasks for the Global Executive Director including: managing an extremely active calendar; completing expense reports for the GED; composing and preparing confidential correspondence; arranging complex travel plans, itineraries and agendas; and compiling and preparing (in some cases) briefing documents for meetings.
• Coordinates the Global Executive Director's schedule and acts as a "gatekeeper" to the Global Executive Director's time and office.
• Communicates directly and on behalf of the Global Executive Director with Board Directors, donors, staff, and others.
• Supports the development and implementation of Board policies on behalf of the Global Executive Director. 
• Researches, prioritizes and follows up on incoming issues and concerns addressed to the Global Executive Director, including those of a sensitive and confidential nature.
• Provides a bridge for smooth communication between the Global Executive Director's office and internal departments while demonstrating leadership to maintain credibility, trust and support with the SLT.
• Works closely and effectively with the Global Executive Director to keep her well-informed of upcoming commitments and responsibilities, following up appropriately.
• Acts as a "barometer", having a sense for the issues taking place in the environment,  keeping the Global Executive Director updated and uses initiative to provide recommendations based on his/her judgment.
• Provides leadership to build relationships crucial to the success of the organization, and

manages a variety of special projects for the Global Executive Director.

• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Monitors revenues and expenses to assure activities are consistent with the budget.

Board Support and Liaison

• Serves as the Global Executive Director's administrative liaison to the US Board of Directors, UK Trustees and Kenyan Trustees.
• Maintains discretion and confidentiality in relationships with all Board Directors and Trustees.
• Works with the Global Executive Director and SLT members to manage all compliance with applicable rules and regulations, bylaws and articles of incorporation of the entities  in US, UK and Kenya including filings of resolutions and amendments
• Organizes and coordinates quarterly virtual Board meetings, board committee meetings, as well as an annual in-person meeting of all Board Directors, including advance distribution of all materials.

Leadership Team Liaison

• Participates as an adjunct member of SLT including scheduling and attending all meetings, and providing meeting minutes (including distribution to staff).
• Assists in coordinating the agenda for executive and leadership bi-weekly Executive team meetings and all-staff meetings.

Communications, Partnerships, and Outreach

• Ensures that the Global Executive Director's bio is kept updated.
• Responds to requests for materials regarding the Global Executive Director and the organization in general.
• Edits external documents including but not limited to; grants, donor acknowledgement letters, agendas, meeting packets, etc.

POSITION REQUIREMENTS

Professional Experience and Knowledge

• Strong work tenure: minimum of 3 years of experience supporting C-Level executives
• Excellent command of Microsoft Office Suite programs (specifically Word, Excel and PowerPoint), Google Suite/Drive/Meets and file storage system management.
• Experience with project management particularly through  Monday.com. 
• Written and spoken fluency in English; Fluency in French, Spanish and/or Arabic is a plus.
• Exceptional organizational skills with the ability to manage multiple tasks and projects effectively, prioritize appropriately, and complete work in a timely manner.
• Strong interpersonal skills and the ability to build and maintain relationships with diverse stakeholders, including staff, board members, external partners, and donors.
• Proven ability to handle confidential information with discretion and navigate competing demands while demonstrating the highest level of donor/client service and responsiveness.
• Expert-level written communication skills and proficiency in typing, including experience taking notes and minutes in a professional setting.

Personal Skills and Abilities

• Outstanding verbal communication skills and highly developed listening abilities.
• Ability to communicate effectively with a broad range of individuals, from team members to major donors and board members.
• Proactive problem-solving skills with strong decision-making capabilities.
• Demonstrated ability to set and achieve high-performance goals while meeting deadlines in a fast-paced environment.
• Highly resourceful team player with the ability to work both collaboratively and independently.
• Forward-thinking mindset, actively seeking opportunities and proposing solutions.
• Ability to perform well under deadlines and manage multiple tasks simultaneously without compromising attention to detail.
• Professional demeanor with the ability to remain calm under pressure and demonstrate patience in challenging situations.
• Direct, honest, and respectful approach to problem-solving, fostering collaboration and contributing effectively to team dynamics.

Preferred Qualifications: 

• Experience working in a nonprofit, foundation, or corporate leadership environment with exposure to board governance and donor relations.
• Experience planning executive meetings, board meetings, retreats, and high-profile events.
• Prior experience managing complex travel arrangements, including international travel and visa processing.
• Ability to support expense tracking, budget preparation, and financial reporting.

Education and Certifications:

• Bachelor’s degree in business administration, communications, or a related field. Advanced degree or certification (e.g., Certified Executive Assistant, Project Management Professional) is a plus.

COMPENSATION AND BENEFITS

At Equality Now, we offer a competitive salary aligned with global pay parity principles. Compensation is determined based on the candidate’s experience, professional background, location, and the UN Cost of Living index, which adjusts salaries to maintain an equitable standard of living across regions. The range below reflects the salary for this position in New York, though final compensation may vary based on cost-of-living adjustments and exchange rate fluctuations at the time of hire:  

We are committed to fair and transparent pay practices across all locations. In addition to salary, we offer a comprehensive benefits package including health coverage, retirement contributions, and paid leave, tailored to the candidate’s location. 

HOW TO APPLY

Please visit: https://equalitynow.applytojob.com/ and submit a resume, cover letter, and three professional references.

Due to the volume of applicants anticipated for this role, only shortlisted candidates will be contacted for an interview.

Equality Now is strong because it is diverse. We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply. Equality Now offers a competitive compensation package, including base salary, savings, health and vacation benefits, and is an Equal Opportunity employer. Equality Now employees are selected on the basis of ability without regard to race, colour, religious beliefs, sex, gender identity and expression, language, political or other opinion, nationality, ethnic or social origin, disability, pregnancy, mental status, HIV status, age, marital status, or sexual orientation.

We welcome all kinds of diversity. Candidates are selected on the basis of ability, in accordance with all country and location specific laws.

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